Office Administrator 

Website AlphaboldInc AlphaBOLD

If you are passionate about customer service, creating joy by building amazing solutions, and impacting lives by making things easier, then please apply. We would love to consider you for this position. We strive to connect members of our community so they could learn from each other’s experiences. We are building this culture of trust that embodies our core values and we are looking to add a few more BOLDEnthusiasts to this amazing BOLDCommunity. If you happen to know BOLDEnthusiast please ask them to make an introduction as 90% of our hires are through referrals.

Please learn more about us and our culture to see if you are a good fit. Learn Who We Are

Job Description:

AlphaBOLD is looking for an Office Administrator to join our team full-time. This position will report to our Accounting Manager and will be located in our Carlsbad, CA office.

The ideal candidate for this role will have introductory accounting, business administration and human resource experience. This person will have a basic understanding of how an office runs daily and will be in charge of providing support to our managers, employees and office visitors by handling a variety of assigned tasks in order to ensure that all interactions between AlphaBOLD, Inc. and others are positive and productive. This role is client-facing; therefore, the candidate must be a strong communicator (written and oral) and possess a ‘can-do attitude. Lastly, this individual must be a self-starter who enjoys teamwork but is also capable of working alone.

Job Responsibilities:

Administrative Duties:                                                                                                 

  • Preparing payroll for the U.S. location including commission reports, bonuses, PTO adjustments, and expense reimbursements
  • Processing payments through CRM, QB and depositing them through BOA remote deposit device
  • Interacting with vendors when needed and providing accounting department with bills
  • Handling office tasks such as filing, reordering office supplies and asking for approvals
  • Making travel arrangements, such as booking flights, cars, making hotel and restaurant reservations
  • Screening Accounting emails and routing them to appropriate party
  • Anticipate the needs of others in order to ensure their seamless and positive experience
  • Track stocks of office supplies and place orders when necessary
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)
  • Assist colleagues whenever necessary

Human Resource Duties:


  • Send benefit applications to all new hires, ensure forms are completed and submitted to HR for submittal.
  • Conduct monthly benefit audit to ensure payroll deductions match monthly statements received from providers
  • Handle employee change request forms and submit to HR
  • File completed employee benefit paperwork in employee personnel folders
  • Process 401K contributions twice a month
  • Compile data from multiple entities in preparation for annual benefit audits

Human Resource:

  • Assist with creating personnel files using electronic file system
  • File all employee documents in personnel folders
  • Enter employee data into QuickBooks
  • Assist Director of Employee Wellbeing with assigned tasks, such as conducting research for employee wellness program, social committee, HR events, etc.
  • Forward all HR emails received from employees to HR department to respond
  • Ensure forms are properly completed by employees prior to filing in their personnel folders, if any information is missing, please forward back to HR to follow-up with employee
  • Continuously learn the latest HR best practices to improve workplace efficiency
  • Keep all information confidential

Required Qualifications:

  • Proven experience as an office administrator, office assistant or relevant role
  • Ability to use Microsoft Office, Excel, QuickBooks, PayChex, PowerBI, and Microsoft Dynamics 365/CRM
  • Ability to manage multiple tasks and prioritize effectively
  • Ability to work under pressure and ask relevant questions when needed
  • Outstanding written and verbal communication skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent organizational and leadership skills


Education and training required:  

  • High school diploma/GED- Required
  • Associate degree- Preferred
  • Trade or technical school (Certificate or diploma)- Preferred
  • Bachelor’s degree- Preferred

Years of experience:

  • Minimum of 1-3 years of experience required

What We Offer:

  • Market Competitive Salary Package
  • Medical Insurance
  • Provident Fund
  • Individual Performance Incentive Plan
  • Company Performance Incentive Plan
  • 401(k) program
  • PTO


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